The School of Education Graduate Research Scholars (Ed-GRS) fellowship program
provides:
Attend at least two Ed-GRS events per semester. These workshops may include seminar series organized by the Doctoral Research Program (DRP)
Meet with Ed-GRS Coordinator, Assistant Dean Dang Chonwerawong, twice per semester.
Meet satisfactory academic progress determined by their departments.
Meet with an Ed-GRS faculty advisory board member in his/her department at least once a semester.
Mentor an undergraduate student in the School of Education.
Information on the Fellowship Package
Benefits
For benefit packet, please go to: http://www.bussvc.wisc.edu/ecbs/benefits/newemp_welcomeesforms.html.
This page contains information and forms for benefits, taxes, etc. Health insurance
can't start before appointments start. To start benefits in September, the form
must be filled out and returned to the department benefits person by the end of
August. To secure benefits, forms must be completed within 30 days of the start
of the semester. Please direct benefit questions to your department's benefits coordinator.
To have your checks deposited directly into your bank account, complete a Direct
Deposit Authorization Form obtained from your department's staff benefits coordinator
or download it from the web. Even if this is not your first University appointment,
please contact the benefits coordinator. You may need to submit new forms.
Housing Priority for Incoming Fellows
Incoming fellows are eligible for priority housing. If you requested and did not
receive an application for housing, it is available on the web at:
http://www.housing.wisc.edu/universityapartments/application.php
Write, "Fellowship" on the top.
Initial Stipend Payment
Initial payments follow this schedule:
| Award begins: |
First payment is made: |
| June 1 |
July 1 |
| September 1 |
October 1 |
| Fall Semester |
October 1 |
| Spring Semester |
February 1 |
If you need short-term financial help, contact your bank or:
The Office of Student Financial Services provides short-term loans on a limited
basis. Restrictions apply. Call 608-262-1791 for details. Several schools and colleges
have emergency short-term loans. Check with your department.
Delays in Fellowship Payments
The three most common causes for delays in fellowship payments are (1) registration
for too few credits or not registering, (2) not signing and returning the W-4 form,
or (3) grades of incomplete or low GPA. If your award was conditional on completion
of a degree or prelims or the removal of incompletes, etc., please notify the Graduate
School Academic Services as soon as you meet those conditions.
Payment Errors
Your confirmation letter specifies the amount of your award and the pay schedule.
If the amount of a monthly payment is incorrect, or if you do not receive a payment,
call the Fellowships Office at 608-262-9597 at once. If you are overpaid, you must
pay back the extra money.
Full Time Study (Registration) and Satisfactory Progress
Fellows must register full time and make satisfactory progress toward their graduate
degrees. Full-time study is a minimum of eight (8) credits of graduate level coursework
(courses numbered 300 and above) each semester. Dissertators register for three
(3) credits. Students with annual awards must also register for a mini- mum of two
(2) graduate credits during the eight-week (DHH) summer session (dissertators three
(3) credits). You must take this coursework for grades rather than as audits or
for Pass/Fail. If you do not register by the end of the first week of classes, we
will hold your stipend check. Serious academic problems, ceasing to be a full-time
student, or other failure to remain in good standing may end your fellow- ship.
If for any reason you find it necessary to resign your award or to withdraw from
school, please notify Academic Services at once.
US Citizens and Permanent Residents
Since a fellow's stipend is not considered wages (although it is reportable income),
the University does not withhold taxes from the stipend. As a result, you may have
to pay estimated taxes on a quarterly basis directly to the Internal Revenue Service
and the state Department of Revenue in order to avoid penalties for late payment
of taxes. Address questions regarding quarterly estimates to the Internal Revenue
Service or the Wisconsin Department of Revenue at the phone numbers above. To help
you prepare annual income tax forms, Employee Compensation and Benefits (EC&B),
Room 49 A.W. Peterson Building, will send each appointee an information letter reporting
the amount of stipend paid the previous tax year. You will not receive a W-2 form
since W-2 forms are for wages only. Address questions regarding this letter or other
withholding issues to EC&B at 608-265-2257. You can order IRS Publication 970: Tax
Benefits for Higher Education, Publication 505 - Tax Withholding and Estimated Tax,
Publication 535 - Business Expenses - what is not deductible, Publication 529 -
Misc. deductions (edu.) by calling 1-800-829-3676. Website: www.irs.gov
Financial Aid with Fellowships
The receipt of a fellowship may affect the amount of your financial aid award (loans).
It is your responsibility to inform the Financial Aid office (608-262-3060) and
any granting agency of all types of support you receive, including fellowships.
Tuition and Fee Information
Most fellowships cover the full cost of tuition and fees. If you hold an appointment
during the second semester, but not during the summer, and you attend summer session,
you will only pay resident tuition and fees. If you have questions about the information
on your Fee/Tuition Bill, please call the Registrar's Office Fee Section at 608-262-2367
or the Bursar's Office at 608-262-3611.
Concurrent Appointments
Fellows may hold concurrent teaching or research appointments (including PA grader),
although certain restrictions apply. The department offering the concurrent appointment
must complete a Concurrent Appointment Maxima (CAM) Worksheet to determine if, and
at what level, a concurrent appointment would be al- lowed. Fellows cannot hold
student hourly appointments unless funded by the Federal Work-Study Program. These
appointment restrictions apply during the full term of your fellowship award as
stated in your confirmation letter. Please see the Graduate Program Coordinator
in your department for more information before you accept any teaching, research,
or project assistantship.
Deferral of Fellowships
If you are an INCOMING student and you also receive an offer of a national award
(for example; NSF, Mellon), you may defer the University Fellowship for later use.
Only one year of the fellowship years of a Prize Fellowship may be deferred. Address
requests for deferring fellowships in writing to Dang Chonwerawong, Assistant Dean,
Coordinator of Education Graduate Research Scholars (Ed-GRS), 126 Lathrop Hall,
1050 University Ave., Madison, WI 53706 or via e-mail at rchonwer@education.wisc.edu.
Reporting Changes to the Graduate School
Report changes in your status while you are a fellow directly to Dang Chonwerawong,
Assistant Dean, Coordinator of Education Graduate Research Scholars (Ed-GRS), rchonwer@education.wisc.edu.
For example, tell us if you change your major, complete your degree, withdraw or
change your name or address.