Faculty Teaching Policies & Responsibilities

How to use this section. The policies and responsibilities are listed in alphabetical order in the horizontal navigation bar; simply click on the desired topic. More detailed faculty policies and procedures for the University of Wisconsin-Madison are available at: http://www.secfac.wisc.edu/governance/FPP/Table_of_Contents.htm.

ADVISING RESPONSIBILITIES

Upon admission into the OT professional program, new students will be assigned a faculty advisor within our program. The Program Secretary in Room 2120 will assign advisees/advisors, and a list of such will be distributed to faculty, staff and students. When an advisor meets with his/her advisee, any notes from this meeting should be written on the advisor form located in each student’s file.

Students in the Ph.D. in Kinesiology, Therapeutic Science Track and Master of Science in Therapeutic Science (MS-TS) programs are accepted into the program as advisees of a specific faculty. At the time of admissions review individual faculty decide if they will mentor a specific student. Ph.D. and MS-TS students are required to complete an annual summary of progress which is reviewed by the faculty. This document may be used for the assignment of fellowships assistantships.

ASSIGNMENTS: FULL-TIME FACULTY

Full-time faculty members divide their time among the three main purposes to which the University is committed: teaching, research and service. For tenured and tenure-track faculty, teaching and research occupy equal amounts of time, roughly 45% each. The remaining time is applied to service to the university, community, and profession. If these percentages are applied to a full-time equivalent of 12 workload credits, a typical breakdown for a faculty member would include:

5-6 workload credits teaching

5-6 workload credits research

1 workload credit service

The faculty member who is serving as Coordinator of the Program is assigned an administrative load and a lighter teaching load to account for the duties of coordinator. For full-time academic staff, no research is expected and approximately 90% of effort is devoted to teaching and/or fieldwork coordination. Faculty who support themselves through research or training grants may "buy out" of one or more teaching assignments yearly upon approval of the Chair of the Department of Kinesiology.

ASSIGNMENTS: PART-TIME FACULTY

A.Teaching-related activities: Part-time faculty may be assigned to teach selected unit(s) within a course, to share responsibility for a team-taught course, or to assume full responsibility for a course. Your percentage appointment is based on the number of student contact hours using the load credit system.

B. Non-teaching activities: Part-time faculty are not required to participate in research or service activities, but may do so if desire and opportunity permits. Attendance at program faculty meetings can often be very helpful to your teaching efforts.

C. Appointments: Part-time faculty are hired and paid based on a percentage of a 100% teaching assignment (12 load credits* per semester). If you are responsible for six load credits, you will be offered a 50% position. This general guideline may sometimes be modified depending on course demands such as Level I fieldwork or very large courses, etc.

ASSIGNMENTS-CREDIT LOADS

*one load credit equals any one of the following:

one 50-minute lecture

one 50-minute discussion section

one two-hour laboratory section

ATTENDANCE AT ALL CLASSES

As a faculty member, you are expected to be present for all teaching responsibilities. Occasionally, faculty must be absent for professional meetings, etc. Please inform the program coordinator and support staff of your absence, as well as a way to contact you during your absence, if applicable (phone #/e-mail). It is against University policy to cancel a class except for an emergency situation.

COURSE READER/ELECTRONIC READINGS

Faculty may prepare course readers consisting of articles and other resources that are bound and purchased by the students. Several printing shops are available to do this. Bob’s Copy Shop on University Avenue across the street from the MSC will also take care of copyright approval. L&S Copy Center, 6120 Social Science Building, M-F 8-4:15. To get approval for copyright send the syllabus to the dean (they have the info at the copy center) for approval. Faculty are cautioned to be aware of copyright restrictions related to this procedure. Once they review the syllabus, the reader is printed/released.

Alternatively, an electronic reader can be prepared and posted online. The Center for Instructional Materials and Computing (CIMC) in the School of Education is most commonly used but reserve can be done throught the Health Sciences Library as well. The contact for the CIMC is Donna Meicher (dmeicher@education.wisc.edu). E-mails notifying faculty of deadlines for requesting electronic readers are typically sent 6 weeks before the beginning of the semester. You must provide a copy of the syllabus and may supply either hard copies of readings or pdf copies of readings. You and the students can access the reading through individual My UW accounts.

Readings may be put on reserve at the Ebling Library.

COMPUTER LAB-STUDENT USE

GUIDELINES FOR STUDENT USE OF ASSISTIVE TECHNOLOGY LAB (3225 MSC)

The OT Program Computer Lab is designed primarily as a classroom for use by the program in teaching skills and content related to Occupational Therapy Practice. The equipment in the room was acquired for teaching purposes, particularly for teaching content related to assistive technology and adaptive computer use by persons with disabilities. As this is the room’s primary purpose, it is absolutely essential that every effort be made to ensure that the lab remains functional for teaching.

Faculty recognize that the classroom can also serve as a resource for providing computer access during non-scheduled times for academic staff, teaching assistants, advanced graduate students, and MS-OT students. Access to the computer lab, however, raises issues related to security and maintenance of the equipment. It is, therefore, a privilege to have access to the lab and any infractions of the following rules for use will result in the loss of that privilege for some or all parties.

1. The door has a key pad lock and OT faculty, staff and students will be given access through a key code permitting access whenever the MSC building is accessible.

2. The lab is to be used only for purposes related to research, coursework or SOTA responsibilities. The lab is not intended to be a space for personal web browsing or e-correspondence.

3. Teaching will have first priority in use of the facility. Faculty and staff will notify the room scheduling coordinator, Lisa Blochwitz, to reserve the room for class use or other purposes. When the room is scheduled for use by faculty or staff, a notice will be posted on the door 24 hours in advance.

4. Second priority for use of the computers in the lab will go to the following parties in respective order: Academic staff, teaching assistants, advanced graduate students, and MS-OT students.

5. Four computers (three PCs and one Mac) will be designated for independent MS-OT student use. The computers available for use by the MS-OT students’ use will be clearly labeled and students will be given an appropriate username and password for login. Computer #7 is specifically designated for website revisions; it has the editing program Contribute therefore individuals making revisions will have priority use of this computer.

6. Computers must be turned off at the end of each session.

7. The configuration of equipment, including settings for web browsers, screensavers, the desktop, default players for media, or any attached hardware, may not be changed without approval of faculty or SoE IT support staff.

8. Use of the printer in the lab is only for final copies of class assignment documents to be submitted to the instructor. Drafts, literature reviews, lengthy statistical analysis logs or personal documents should not be printed in 3225.

9. Students must scan all discs or other storage devices for viruses before loading any files onto the computer. Students who wish to save work should store it on their own personal storage device or under My Web Space rather than directly on the computer.

10. Students may not load, or download, any programs (*.exe) onto the computers.

11. The room may not be left open and unattended at any time.

12. Food and drink are not permitted in the lab at any time.

13. If a student should encounter problems with any of the equipment in the lab, they should document the problem and submit the documentation to the OT Program staff immediately (via email is fine).

14. OT Program staff will notify the Department of Kinesiology IT technician, Marc Kuklinski, or a School of Education IT technician of the problem and it will be addressed as soon as feasible.

Students are encouraged to make use of other resources on campus including the various computer labs, libraries, work stations and study spaces at Union South, Wendt Library, School of Social Work Library, Learning Support Services InfoLab (Room 464, Van Hise Hall, 1220 Linden Drive) or other buildings.

COURSE EVALUATIONS

Students are asked to complete course evaluations two weeks before the end of the semester for each course and instructor. Packets of evaluation forms and instructions are provided to instructors. The course evaluations are anonymous and are turned in by a student to Lisa Blochwitz (program assistant). After final course grades have been submitted, faculty will receive a summary of the evaluations scores and the original comment sheets. Each faculty should retain the originals.

Copies of all course exams should be sent to the Program Assistant to be kept on record. Instructors should keep students’ completed exams for one year.

Exams administered on scantron forms may be taken to the Testing and Evaluation Services, http://testing.wisc.edu/ third floor of the Educational Sciences Building, to be scored. Student score and statistical compilation results will be emailed to faculty, and hard copy printouts are also provided, if requested. Turn around time is usually 24 hours. The machine-gradable (scantron) answer sheets are stored in the xerox/mailroom (Room 2140 MSC).

Exams can also be administered and graded online using Learn@UW.

DIGITAL TRANSFER OF VIDEO MEDIA

http://www.doit.wiwsc.edu/digital_media_center/digitization.asp

GUEST LECTURERS

The OT Program can offer a small travel stipend and parking pass for lot 20 to guest lecturers. Both can be requested through the program assistants in room 2120 or by calling (608) 262-2936. (see also Honoraria for Guest Lecturers)

GRADING GUIDELINES

Grades should be returned to students approximately two school days after a test, five school days after a paper or project, immediately after a practical examination. Final grades must be entered on-line 96 hours after the final exam.

Final grades must be submitted electronically through the Faculty Center accessed through your MY UW account by selecting the "Academics" tab. You can enter grades manually here. Grades can also be uploaded to the grading roster via Learn@UW. For specific directions go to Learn@UWHELPDESK.

One accepted standard for grades in t he University is 95%=A, 90%=AB, 85%=B, 80%=BC, and so forth. However, you may set a different standard if you desire. Another commonly used standard is 93%=A, 85%=B, 78%=C, and 70%=D.

Exams administered on scantron forms may be taken to the Testing and Evaluation Services, http://testing.wisc.edu/ third floor of the Educational Sciences Building, to be scored. Student score and statistical compilation results will be emailed to faculty, and hard copy printouts are also provided, if requested. Turnaround time is usually 24 hours. The machine-gradable (scantron) answer sheets are stored in the xerox/mailroom (Room 2140 MSC).

GRADUATE STUDENT TEACHING ASSISTANTS (GSTA)

The Occupational therapy program currently has 1 FTE for Graduate Student Teaching Assistants. This position is typically divided into 2 or 3 positions annually. Decisions on appointments are made by the OT faculty in the spring for the following academic year. Graduate students with an appointment of 33.3% or greater receive a tuition waiver in addition to the TA salary. For more information see: http://info.gradsch.wisc.edu/education/funding/assistantships.html or http://www.wisc.edu/grad/catalog/admis.html#assist

POLICY ON SELECTION, TRAINING, AND EVALUATION OF TEACHING ASSISTANTS

Teaching assistants are evaluated each semester. The Teaching Academic Staff and TA Review Committee in the Department of Kinesiology sends out requests for evaluations and the appropriate forms to be completed each semester. Ask Kreg Gruben for current copies of forms.

GUIDELINES FOR CLASSROOM TEACHING

In most cases, the Program Coordinator will be your primary resource for information and guidelines related to your teaching responsibilities. The following list identifies some of the key components of the Coordinator's task:

1. Provide previous syllabus or handout material relevant to your teaching responsibilities.

2. Provide expectations for your course as outlined in the curricular plan.

3. Explain how the course you are teaching fits into the curriculum.

4. Answer any of your questions about program policies, secretarial support, audiovisual access, etc.

5. Set up one lecture date and one lab date to visit classroom for evaluation purposes.

6. Answer any questions about course objectives, tests, assignments, clerkships, other teaching matters.

7. Explain student course evaluation and other program evaluation procedures.

HANDOUTS PREPARED BY STUDENTS

In general, when students are responsible for a class presentation, any accompanying handouts (preparation and copying) are also the responsibility of the student(s).

If an exception is to be made, the instructor should contact the support staff or the instructor should do the copying him or herself. Students should not be making such requests directly to the support staff nor should students use the office copy machine for copying. Students who are not completing work for faculty should not enter the mail/copy room as it often contains confidential materials, including course exams in the preparation stage.

HONORARIA FOR GUEST LECTURES

A $25.00 honorarium may be offered for each guest lecture given. Course instructors may not exceed $100 in total honoraria presented per academic year. If you need to offer an honorarium of more than $25.00 for one guest lecture, or if you need to exceed the $100 per academic year maximum per course, you must first obtain approval from the Program Coordinator. To process any honorarium request, please provide the following information to the Program Assistant in Room 2120, who will then process the paperwork for payment: 1) First/last name of guest lecturer; 2) Social Security Number of lecturer; 3) Mailing address (this is where payment will be sent); 4) Is lecturer employed in the UW System or by a Wisconsin State Agency–and if so, which UW institution/state department is lecturer employed; 5) Date and title of presentation, as well as the course name where lecture was presented; 6) Is individual an entertainer or public speaker.

LEARN@UW

Learn@UW is the campus online course management program. Using this program you can manage tasks such as track grades, post assignments, lectures and readings, send e-mail and set up discussion boards among other functions. Each semester courses are automatically set-up in Learn@UW. You can access your courses by going to the Learn@UW site from either the main University web page or via you MyUW account and using your university net ID. Learn@UW offers introductory courses and tutorials for getting started.

LEAVE OF ABSENCE

See policy and procedures in the School of Education Handbook

http://www.education.wisc.edu/handbook/personnelpolicies/leaveofabsence.asp

LIBRARY RESERVES

Textbooks and other materials can be placed on reserve in any of the University libraries by contacting the reserve desk.

http://www.library.wisc.edu/reserves/

CIMC Reserves, CIMC, CIMCRes@education.wisc.edu, 608-263-5797

MyUW ACCOUNT AND PAGES

All faculty and student have access to a MyUW webpage. This page contains multiple resources including access to e-mail, advisee lists, faculty center for grading, etc.

OFFICE HOURS

Teaching faculty are asked to post office hours (approximately 2 hours per week) for student advising.

OFFICE FOR EQUITY AND DIVERSITY

Please go to UW-Madison Office for Equity and Diversity

http://www.oed.wisc.edu/complaints.html

PREPARATION OF SYLLABUS, COURSE MATERIALS

Materials for preparation of the syllabus, handouts, overheads, tests, may be given to the support staff in 2120 MSC. Their phone number is 262-2936. They are able to assist you in using word processing, organizing your syllabus, taking phone messages, copying, as well as many other clerical tasks. If you need typing or copying, please submit your requests at least 2 working days in advance on the blue work order forms located on the counter in the copy room. This provides staff with the necessary information to complete your job, and allows staff to prioritize your job with our other work to ensure all project deadlines are met. If you have any emergency requests (work received less than 2 working days in advance), please consult with the support staff in 2120 MSC regarding the details. Larger copy jobs will be submitted to University Printing Services for copying, if time allows. University Printing Services require at least 3 working days advance notice for us to receive the flat rate, and if possible, 8 or more working days to obtain a 20% discount off the flat rate. Rush jobs under 3 days will add 20% to the flat rate of the copy job.

Due to staff request, there is an alternate work basket for support staff in the OT copy room (below faculty/staff mailboxes). When support staff offices are locked, faculty/staff have the option of placing work (with the exception of exams and any other confidential projects) in the support staff workbasket located in the OT copy room. This basket will be checked upon return to the office.

NOTE: The University is committed to a policy of providing reasonable accommodation to a student with a disability. A statement to this effect must appear on the syllabus. See the Program Coordinator if you have questions.

PROFESSIONAL DEVELOPMENT

The University offers many opportunities for professional development. Announcements for these frequently are posted on the web or sent to all faculty and academic staff. There is also an annual opportunity for academic staff to write a proposal for funding for professional development. This program requires departmental match for the funds requested.

RELIGIOUS OBSERVANCES POLICY

Please go to UW-Madison Religious Observances Policy

http://www.news.wisc.edu/12015

RETENTION & DISPOSITON OF STUDENT RECORDS

The Archives and Records Management Manual recommends the following minimum retention times for course related material:

Grade books (faculty records of grades given in whatever form maintained): 5 years

If you do not return final exams (or an assignment given instead of a final exam) to students: 1 year

Other course assignments: you have no obligation.

ROOMS AVAILABLE FOR TEACHING AND LABS

The following MSC rooms are available for you to schedule for your courses, labs and any other course need/s: 3150, 3130, 3169 (ADL Lab), 6225 MSC, 3179 (OT Conference Room). If you would like to schedule any of these rooms, please reserve them through the Program Assistant located in Room 2130.

SCHEDULING WRITTEN EXAMS OR ASSIGNMENTS

As soon as you know what assignments or tests you will be giving throughout the semester, please write these in on the Central Scheduling Calendar located in the second floor copy room. The program attempts to monitor test activities and major projects so that the load on students is spread as evenly as possible.

It is strictly against University policy to change the time/date of the final exam as assigned by the administrative offices. The only exception to this rule is for 1-credit courses in which final exams may be scheduled for the last class period.

SCHOLARSHIPS AVAILABLE FOR STUDENTS

Please see a listing of Scholarships on the OT Program website http://www.education.wisc.edu/kinesiology/ot/programs/msot/TuitionandFinancialAid.asp

Students should also be directed to the Graduate School Financial Aid Office http://www.finaid.wisc.edu/gradlaw.html for additional resources.

SEXUAL HARASSMENT POLICY

Please go to UW-Madison Sexual Harassment Policy

http://www.oed.wisc.edu/sexualharassment/

STUDENT ACCOMMODATIONS

Accommodations for full inclusion: It is the policy of the instructors and the University of Wisconsin-Madison to provide an accessible, accommodating and supportive teaching and learning environment for all students. Students requiring special accommodation related to a disability should contact McBurney Disability Resource Center at the University of Wisconsin-Madison,http://www.mcburney.wisc.edu/index.php 1305 Linden Drive (608-263-2741) for information about services and campus related disability policies. Please notify the instructor in writing-within the *first two weeks of class* accompanied with the Verified Individualized Services and Accommodations (VISA) plan, for any requirements for special accommodation in this class.

STUDENT HANDBOOK

Students are given a copy of the student handbook during their first semester. It contains all key information for their successful completion of the curriculum. *Note-will put in handbook link when it is completed

TEACHING RESOURCES

The University of Wisconsin-Madison offers support for excellence in teaching including:

UW-Madison Teaching Academy

http://teachingacademy.wisc.edu/

Teaching and Learning Excellence@UW-Madison

http://www.provost.wisc.edu/tle/

TEXTBOOK ORDERS

Textbooks should be ordered at least six weeks before class begins. University Book Store -- 711 State Street, 257-3784 is one of several possibilities.

WRITING CENTER

The Writing Center http://www.wisc.edu/writing/ is a resource for supporting student and faculty writing needs. The Center offers courses and tutoring for all types of academic writing. For questions please call 608-263-1992.

This page was last updated: 10/19/2009 2:14:38 PM